What We Do
Inspiration thrives where the redwoods rise above the sea…
Plan your next event surrounded by redwoods and sweeping ocean views. Whether you’re organizing a retreat, youth camp, academic workshop, or corporate conference, UC Santa Cruz offers flexible event spaces, summer housing, and catering to fit your needs.
Our residence halls are ideal for youth programs, while furnished apartments provide comfort for adult guests. From planning to on-site coordination, our team is here to support you every step of the way.
Each summer (mid-June through August), UCSC welcomes over 10,000 guests. Come see why our campus is one of California’s most unforgettable conference destinations.
Let’s make your next event extraordinary
Contact us today to start planning.
UCSC Conference Services is pleased to offer the following as part of our residential conference package
Note: Some services may incur additional fees, especially those involving off-campus providers or special arrangements.
Before your arrival, we will
- Assist with budget planning questions
- Arrange for on-campus housing in student residences (residential halls for youth/ apartments for adults)
- Serve as liaison for on-campus services:
- Media Services – classroom and special event media
- University Catering – catered events and breaks
- Special Event campus shuttles/transportation – dependent on availability and location
- Reserve classrooms, social space and event space
- Arrange for room/event setup and labor as requested (additional charge)
- Assign dining hall and specific meal hours
- Arrange for pack-out meals (meals taken off campus)
- Assign conference parking lots
- Reserve sports (Athletics) and Music Center facilities
- Reserve computer and science labs
- Coordinate commuter fees, meals, and parking (for non-resident participants)
- Coordinate ADA requirements if needed
- Obtain alcohol and amplified sound permits
- Provide two directional signs to the registration area
- Provide a campus account to hold conference payments and to pay for campus service providers
- Provide a detailed final invoice
During your stay, we will
- Provide an on-campus conference office open daily for room and key issues, email station, parking permits, check-ins, check-outs, mail, maps, and general questions regarding campus and the Santa Cruz area
- Register participants at a designated check-in area to distribute:
- keys/key cards
- lanyards or meal cards
- parking permits
- registration materials
In addition to providing conference facilities, Conference Services can also manage registration, participant housing assignments, and meeting planning.
Learn about our registration services