2014 Conference Rate Information

Room and Board   |   Meeting Rooms   |   Catering

Commuter Parking   |   Commuter Meals   |   Commuter Fees

Audio Visual Equipment   |   Equipment Rentals   |   Labor

Recreation Day Pass  |  Shuttle Transportation   |   Possible Additional Costs


Room and Board 

Package Rates are per person per night and include three meals per day (beginning with dinner).  Rates are based on a 30 person, 3 night minimum conference; higher rates will apply for shorter term or smaller groups 

ProgramRates

Youth Programs
(double occupancy,
bed and bath linens not included.
Linen rentals may be available)

$ 72.85 
(programs less than 3 weeks)

$ 67.80 
(programs longer than 3 weeks)

Adult Standard Apartment
( bed and bath linens included)

$108.90 - double

$121.90 - single


Meeting Rooms and Special Event Areas

FacilityRate
Classrooms (20-80 people) $40-80
Social Space/Lounges $60-90
Lecture halls (81-473 people) $110-180
Patios/Outdoor Events $50-180
Multipurpose Meeting Rooms $80-200
Event Centers/Dining Halls $150-500
Recreational Facilities Various

Catered Event Estimates

(9.25% sales tax added to catered events)

EventRate
Coffee Break (liquids and light snack) $6-$10 per person
Box Lunch $9-$15 per person
Buffet Lunch $11-$16 per person
Reception $15-$20 per person
Buffet Dinner $15-$22 per person
Barbecue $15-$22 per person

Commuter Parking

By permit only

Parking Permit TypeRate
Daily $6
Weekly $27
Monthly $92

Commuter Meal Tickets

(pre-ordered and added to master bill)

MealRate
Breakfast $9.00
Lunch $11.25
Dinner $12.50

Commuter Fee

Participants not staying on campus may not number more than 20% of housing participants.

Group SizeRate
Groups staying 7 nights or less $10 per participant
Groups staying more than 7 nights $25 per participant

Audio Visual Equipment

The following is a list of commonly requested equipment; additional equipment is available and rates will depend on your specific needs. Some equipment is available at weekly rates. Rental rates apply to both installed and delivered media equipment; staff assistance is required for all equipment.

EquipmentRates
Screen $15-35
Camcorder $35
Microphone $11-21
Document Camera $15
Overhead projector $21
Sound System $69-98
Data Projector $110
Slide Projector $22
Laptop $53
VCR/DVD & Monitor $35
Delivery/Setup/Strike $48 (mandatory for all equipment rentals)

Equipment Rentals

Equipment rentals from local vendors will also involve a delivery and pickup charge

ItemDailyWeekly
5’ x 18” table $7 $14
6’ x 30” table $7 $14
Folding chair $1.25 $2.50

Labor

Our Conference Services staff is available to help set up and dismantle equipment and furniture for your conference meeting room and/or special event.

Time of DayRate
8:00am – 6:00pm

$20.00 per hour, per person

After 6:00pm $25.00 per hour, per person 
(depending on availability)

Recreation Day Passes

Includes

Rate

Use of pool, courts, wellness Center, etc. (when available) $5 per day

Shuttle Transportation Services

Our campus shuttle buses may be available to assist with transporting your conference participants to and from special events

DescriptionRate
20 or 30 person UCSC bus and driver $87 per hour (2 hour minimum)

Possible Additional Charges

  • Lost keys and meal cards
  • Copying/printing charges
  • Late check-outs/early arrivals
  • Temporary office space
  • Liability insurance premiums
  • Telephone access (local and long distance)
  • Extra guests (events/overnight)
  • Internet/data access
  • Transportation/shuttles
  • Additional labor and/or cleaning charges
  • Facilities delivery/pickup charges
  • Additional trash/recycling service
  • Special event costs (alcohol, entertainment, gifts, decorations, lanyards, names badges)