Schedule of Rates and Charges
Commuter Parking | Commuter Meals | Commuter Fees
Audio Visual Equipment | Equipment Rentals | Labor
Recreation Day Pass | Shuttle Transportation | Possible Additional Costs
Summer Season 2025 Room and Board Package
June 22 – August 29, 2025
Rates are per person, per night and include three meals per day (beginning with dinner and ending with lunch) and based on a 30 person, 3 night minimum; higher rates will apply for shorter-term or smaller groups.
| Program | Rates |
|---|---|
|
Youth Programs |
$95.19 $89.55 |
|
Adult Standard Apartment |
$141.04 - double (per person, sharing bedroom) $155.59 - single (per person, single bedroom) |
Meeting Rooms and Special Event Areas
| Facility | Rate |
|---|---|
| Classrooms (20-80 people) | $60-$100 |
| Social Space/Lounges | $75-$100 |
| Lecture halls (81-473 people) | $100-$200 |
| Patios/Outdoor Events | $200-$300 |
| Multipurpose Meeting Rooms | $100-$150 |
| Event Centers/Dining Halls | $350-$400 |
| Recreational Facilities | Various |
Catered Event Estimates
| Event | Rate |
|---|---|
| Coffee Break: Beverage and Snack | $6-$10 per person |
| Boxed Lunch | $12-$16 per person |
| Buffet Lunch | $15-$20 per person |
| Reception | $15-$25 per person |
| Buffet Dinner | $20-$30 per person |
| Barbecue | $20-$30 per person |
| 9.25% sales tax added to catered events | |
Commuter Parking
By permit only
| Parking Permit Type | Rate |
|---|---|
| Daily | $10 |
| Weekly | $45 |
| Monthly | $150 |
Commuter Meal Tickets
| Meal | Rate |
|---|---|
| Breakfast | $14.00 |
| Lunch | $14.00 |
| Dinner | $14.00 |
| Pre-ordered and added to master bill 9.25% sales tax added to catered events |
|
Commuter Fee
Participants not staying on campus may not exceed more than 20% of housing participants
| Group Size | Rate |
|---|---|
| Groups staying 7 nights or less | $15 per participant |
| Groups staying more than 7 nights | $30 per participant |
Audio Visual Equipment
Rental rates apply to delivered audio visual room equipment as well as delivered audio visual equipment. Installation and delivery charges will also apply
| Equipment | Rates |
|---|---|
| Media Cabinet Access | $110.00/daily |
| Screen | $30-$70 |
| Microphone | $22-$42 |
| Document Camera | $20-$40 |
| Overhead projector | $21 |
| Sound System | $138-$190 |
| Data Projector | $110 |
| Slide Projector | $21 |
| Laptop | $53 |
| VCR/DVD & Monitor | $15 |
| Delivery/Setup/Strike | $164 (required) |
Equipment Rentals
| Item | Daily | Weekly |
|---|---|---|
| 5’ x 18” table | $10 | $15 |
| 6’ x 30” table | $10 | $15 |
| Folding chair | $1.50 | $3.00 |
| Podium | $25 | $50 |
| Pop-up tents (EZ-ups) | $25 | $100 |
| Linen packets - $40 per packet | ||
| Additional delivery and pick-up charges will apply | ||
Labor
Conference Services staff is available to assist with set up and dismantle of equipment and furniture for your conference meeting room and special events
| Time of Day | Rate |
|---|---|
| 8:00am – 5:00pm | $25.00 per hour, per person |
| Before 8am and after 5:00pm | $40.00 per hour, per person |
Recreation Day Passes
| Includes | Rate |
|---|---|
| Inquire with coordinator | TBD |
Shuttle Transportation Services
Campus shuttle buses are available to assist with transporting your conference participants to and from special events and require a 4-hour minimum
| Description | Rate |
|---|---|
| 20 or 30 person UCSC bus and driver (4-hour minimum) | $126 per hour |
Additional Charges
- Lost keys and meal cards
- Copying/printing
- Late check-outs/early arrivals
- Temporary office space
- Liability insurance premiums
- Telephone access
- Additional guest in sleeping room
- Transportation/shuttles
- Additional labor
- Cleaning charges
- Facilities delivery/pickup charges
- Additional trash/recycling removal
- Special event costs (alcohol, entertainment, gifts, decorations, lanyards, names badges)
