2018 Conference Rate Information

2019 Rates Posted by May

Room and Board   |   Meeting Rooms   |   Catering

Commuter Parking   |   Commuter Meals   |   Commuter Fees

Audio Visual Equipment   |   Equipment Rentals   |   Labor

Recreation Day Pass  |  Shuttle Transportation   |   Possible Additional Costs

Room and Board 

Package Rates are per person per night and include three meals per day (beginning with dinner).  Rates are based on a 30 person, 3 night minimum conference; higher rates will apply for shorter term or smaller groups 

Program Rates

Youth Programs
(double occupancy,
bed and bath linens not included.
Linen rentals may be available)

(programs less than 3 weeks)

(programs longer than 3 weeks)

Adult Standard Apartment
( bed and bath linens included)

$115.50 - double

$128.75 - single

Meeting Rooms and Special Event Areas

Facility Rate
Classrooms (20-80 people) $60-$100
Social Space/Lounges $75-$100
Lecture halls (81-473 people) $100-$200
Patios/Outdoor Events $200-$300
Multipurpose Meeting Rooms $100-$150
Event Centers/Dining Halls $200-$300
Recreational Facilities Various

Catered Event Estimates

(9.25% sales tax added to catered events)

Event Rate
Coffee Break (liquids and light snack) $6-$10 per person
Box Lunch $9-$15 per person
Buffet Lunch $11-$16 per person
Reception $15-$20 per person
Buffet Dinner $15-$22 per person
Barbecue $15-$22 per person

Commuter Parking

By permit only

Parking Permit Type Rate
Daily $9
Weekly $41
Monthly $135

Commuter Meal Tickets

(pre-ordered and added to master bill)

Meal Rate
Breakfast $9.50
Lunch $11.75
Dinner $13.00

Commuter Fee

Participants not staying on campus may not number more than 20% of housing participants.

Group Size Rate
Groups staying 7 nights or less $15 per participant
Groups staying more than 7 nights $30 per participant

Audio Visual Equipment

The following is a list of commonly requested equipment; additional equipment is available and rates will depend on your specific needs. Some equipment is available at weekly rates. Rental rates apply to both installed and delivered media equipment; staff assistance is required for all equipment.

Equipment Rates
Screen $15-$35
Camcorder $30
Microphone $11-$21
Document Camera $15
Overhead projector $21
Sound System $69-98
Data Projector $110
Slide Projector $21
Laptop $53
VCR/DVD & Monitor $15
Delivery/Setup/Strike $53 (mandatory for all equipment rentals)

Equipment Rentals

Equipment rentals from local vendors will also involve a delivery and pickup charge

Item Daily Weekly
5’ x 18” table $7 $14
6’ x 30” table $7 $14
Folding chair $1.25 $2.50


$15 $100

Pop-up tents (EZ-ups)

$25 $100


Our Conference Services staff is available to help set up and dismantle equipment and furniture for your conference meeting room and special event.

Time of Day Rate
8:00am – 5:00pm

$25.00 per hour, per person

Before 8am and after 5:00pm $40.00 per hour, per person 
(depending on availability)

Recreation Day Passes



Use of pool, courts, wellness Center, etc. (when available) $5 per day

Shuttle Transportation Services

Our campus shuttle buses may be available to assist with transporting your conference participants to and from special events

Description Rate
20 or 30 person UCSC bus and driver $91 per hour (2 hour minimum)

Possible Additional Charges

  • Lost keys and meal cards
  • Copying/printing charges
  • Late check-outs/early arrivals
  • Temporary office space
  • Liability insurance premiums
  • Telephone access (local and long distance)
  • Extra guests (events/overnight)
  • Internet/data access
  • Transportation/shuttles
  • Additional labor and/or cleaning charges
  • Facilities delivery/pickup charges
  • Additional trash/recycling service
  • Special event costs (alcohol, entertainment, gifts, decorations, lanyards, names badges)